Privacy Policy

Caring Minds Psychology, Inc.

Effective Date: December 10, 2025

1. Introduction

Caring Minds Psychology, Inc. (“we,” “us,” “our,” or the “Practice”) is committed to
protecting your privacy. This Privacy Policy explains how we collect, use, disclose,
and safeguard information when you visit our website at
https://caringmindspsychology.com
(the “Website”).

Important: This Privacy Policy applies only to information collected
through this Website. It does not apply to information collected during the provision
of psychological services, which is governed by separate privacy practices, including
HIPAA. If you are a client of our Practice, you will receive a separate
Notice of Privacy Practices describing how we handle your
Protected Health Information (PHI).

By using this Website, you consent to the collection and use of information as
described in this Privacy Policy. If you do not agree with this Privacy Policy,
please do not use this Website.

2. Information We Collect

2.1 Information You Provide

When you use our contact form for general inquiries, you may provide your name, email
address, phone number, and the content of your message.

Please Note: Our contact form is not HIPAA-compliant.
Do not submit any Protected Health Information (PHI), including symptoms, diagnoses,
treatment history, or other personal health information. We cannot guarantee
confidentiality for information submitted through the contact form.

2.2 Information Collected Automatically

We may automatically collect information such as:

  • IP address & geographic location
  • Browser type and version
  • Operating system
  • Referring website
  • Pages viewed and links clicked
  • Date and time of visit
  • Device type and screen resolution

2.3 Information We Do Not Collect on This Website

This Website does not collect or store PHI. All PHI is managed through
Simple Practice, our HIPAA-compliant client portal. The link on our Website redirects
you to Simple Practice’s secure domain.

3. Cookies and Tracking Technologies

We use cookies and similar technologies to improve user experience and analyze Website
traffic.

3.1 Types of Cookies We Use

  • Essential Cookies: Required for basic Website functionality.
  • Analytics Cookies: Google Analytics and Google Tag Manager to understand usage.
  • Advertising Cookies: Meta (Facebook) Pixel to measure ad effectiveness.

3.2 Your Cookie Choices

A cookie consent banner allows you to accept or decline non-essential cookies. You can
also adjust settings in your browser.

3.3 Third-Party Analytics & Advertising Partners

For more information:

4. How We Use Your Information

  • To respond to general inquiries
  • To improve and optimize the Website
  • To analyze Website usage
  • To measure marketing effectiveness
  • To deliver relevant advertising
  • To comply with legal obligations
  • To protect against misuse or fraudulent activity

5. Disclosure of Your Information

  • Service Providers: Hosting, analytics, marketing.
  • Legal Requirements: Compliance with law or public authority requests.
  • Protection of Rights: Safety, fraud prevention, investigations.
  • Business Transfers: In mergers or acquisitions.

6. Third-Party Services

6.1 Simple Practice

Client portal and scheduling occur on Simple Practice’s secure, HIPAA-compliant
platform and are governed by their privacy policy and our Notice of Privacy Practices.

6.2 Telehealth Platforms

Telehealth services use Simple Practice and Zoom, both HIPAA-compliant. These are
governed by separate informed consent documents.

7. Data Security

We use administrative, technical, and physical safeguards. However, no method is
entirely secure. The contact form should not be used for PHI.

8. Data Retention

We retain information as long as needed for operational or legal purposes. Analytics
data may be stored in aggregate form.

9. Children’s Privacy

This Website is not directed at children under 13. If you believe a child has submitted
information, contact us at [email protected].

10. California Privacy Rights

California residents may have additional rights under the CCPA and CPRA, including:

  • Right to Know
  • Right to Delete
  • Right to Opt-Out of “sale” or “sharing” of personal information
  • Right to Non-Discrimination

To exercise rights, contact us at
[email protected].

11. Do Not Track Signals

Our Website does not currently respond to Do Not Track signals. You may manage cookie
preferences through your browser or our consent banner.

12. Links to Other Websites

We are not responsible for the privacy practices of third-party websites linked from
our Website. Review their privacy policies before use.

13. Changes to This Privacy Policy

We may update this Policy periodically. Updates are effective upon posting, and the
effective date will be revised accordingly.

14. Contact Information

Caring Minds Psychology, Inc.

Email: [email protected]
Website: https://caringmindspsychology.com

For questions regarding psychological services and PHI, please refer to our
Notice of Privacy Practices.